Coordinator needed for Greystones Family Resource Center – WicklowNews

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Greystones Family Resource Center (GFRC) is a Tusla funded service that works with individuals, families and groups in the greater Greystones area to provide community development programs and family support services. Greystones FRC remains the only project offering family support services and community development programs to the greater Greystones area.

  • Wage scale: €39,000 – €44,000 (depending on experience and qualifications).
  • Number of hours: 35 hours per week (excluding lunch).
  • Entitlement to annual leave: 25 days a year.

General objective of this position:
Work in partnership with the Voluntary Board of Management (VBOM) to follow through on agreed goals, objectives and areas of work outlined in the three-year strategic work plan. In accordance with the plan, the coordinator will manage the staff team and oversee the facilitation and development of all programs and services operating in the center. Fundraising for new and existing programs will be an integral part of working to meet the demands and needs of the local community.

Main areas of work:

1. Support staff team development:

The center coordinator should ensure the positive development of the entire staff team by:

  • Set up and facilitate team meetings at regular intervals to ensure the effective development of all areas of work;
  • Provide support and supervision to appropriate staff employed by VBOM in cooperation with the HR sub-group, this includes therapy staff, students and volunteers;
  • Facilitate in-house training days when identified and appropriate with all staff e.g. internal policies and procedures and where necessary find suitable qualified trainers e.g. on manual handling or health and safety issues , etc ;
  • Organize the onboarding process for new employees, if applicable;
  • Foster and develop a positive team approach and atmosphere across the Center by fostering good communication;
  • Educate staff on all different programs and services and new developments, as well as the values ​​and vision of the FRC
  • Handle all human resource management issues in collaboration and consultation with the HR sub-group.

2. Requests for RCF grants and development:
To enable the Family Resource Center to cover program costs, the coordinator will work closely with other relevant staff to submit grant applications to various departments and funding agencies.

In the case of new developments, the coordinator, in consultation with the VBOM and other staff, will oversee successful applications, eg capital developments, new program developments. All budgets and projections will be developed in consultation with the Center Administrator and the Finance sub-group.

3. Working with VBOM:
The Coordinator will partner with and support VBOM to advance the work of the Center by undertaking the following:

  • Attend VBOM meetings, sub-group meetings and relevant training days;
  • Consult and agree with VBOM on the planning, prioritization and organization of FRC activities and programs and relay information to all other staff as required;
  • Know the structures and procedures in place at the FRC and ensure that all policies, procedures, legal and other requirements relating to the management of an effective organization are followed, e.g. internal policy documents, legislation on the employment, health and safety legislation, company law. Ensure that the mission statement of the organization is the key to all future developments and work plans;
  • Liaise with the regional support agency regarding the required support needs of the FRC.

4. Networking and building alliances:
The role of the coordinators with regard to participation in the networking will be the following:

  • Work collaboratively with other relevant staff to identify, prioritize and agree participation in networking at local, regional and national levels with relevant agencies, organizations and other projects within the Family Resource Center program;
  • Build and maintain strategic alliances with key agencies or organizations and participate in local and regional networking, as appropriate;
  • Keep abreast of developments at regional, national and local levels regarding funding, policy developments and government strategies and ensure information is passed on to other staff and VBOM.

5. Administrative work :
The Coordinator will undertake the appropriate administrative work, which will include:

  • Maintain Tusla Service Level Agreement and coordinate all Tusla audits.
  • Liaise with other relevant workers to draft reports to funding bodies on work undertaken; process appropriate correspondence;
  • Coordinate and administer the SPEAK self-assessment process for the FRC;
  • Report monthly to the VBOM on the progress of the work and coordinate the reports of the other sections of the FRC;
  • Liaise with FRC Administrator and Finance sub-group regarding budgets, projections, feedback and annual audit.

6. Promoting coordination of all services and programs:
Oversee the coordination of events and the promotion of the work, programs and services being carried out in the FRC in collaboration with other staff members.

seven. Responsibility and confidentiality:
Be accountable to the VBOM for the progress of the work through:

  • Participate in regular support and supervision sessions and annual review procedures with the HR sub-group;
  • Participation in relevant training opportunities as they arise and as required or requested by VBOM;
  • Maintain absolute confidentiality with respect to the work of the FRC at all times;
  • Represent and reflect the FRC positively in all dealings with the local community and other agencies;
  • Undertake any work that the HR sub-group or VBOM deems necessary to advance the objectives of the FRC.

8. Candidates must have:

  • A minimum of 3 years of paid experience coordinating a family support/community development project.
  • Hold a 3rd level qualification in family support/community development or equivalent training.
  • Commitment to and understanding of family support/community development values ​​and principles.
  • Have knowledge and experience of family support in a community setting.
  • Strong organizational skills, time management, administrative skills and report writing.
  • Excellent interpersonal communication, group facilitation and community consultation skills with the ability to engage with and motivate people from diverse target groups.
  • Experience working in partnership with statutory and voluntary organizations to achieve community benefits.
  • A minimum of 3 years of experience in financial management, budgeting and personnel management.
  • A full driver’s license and access to a car is desirable.
  • Flexibility around working hours is required. Evening and weekend work may be required.

Greystones Family Resource Center has 2 locations – 28 Burnaby Court and Charlesland, Greystones.

The deadline for receipt of applications is 5:00 p.m. on Monday, January 31, 2022. All applications must submit a cover letter and CV by email to [email protected]

The role is funded by Tusla, The Child and Family Agency.

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